Stop sending big files by email
By Mark Evans
It’s a little thing but a little thing that can seem big to clients and colleagues.
Stop sending big files via email. Video, images, huge PDFs, PowerPoint presentations, massive Word docs. They clog up email, and the amount of time you spend checking on the status of your message just isn’t worth it.
It’s a small thing but it does make you and your company look unprofessional, plus it wastes time.
As our work files have grown in size. Fortunately, so have the tools available to anyone for free to solve the problem. Here are some quick and easy ways to send large files that won’t unnerve even the most non-digital of clients.
Dropbox: Everyone seems to be on it these days. If your client isn’t yet, they’ll be thanking you for introducing them to the service. After registering online and synching with your desktop. Dropbox can be used for a myriad of things such as backing up your files or working remotely. It’s an excellent tool for sending clients big groups of files such as photos.
SendSpace: Even easier, you don’t need to register to send or receive things. Since every document has to uploaded separately, it is the way to go for one-off things like a large PDF or a video file. You visit the site, upload your document, provide an email address of the recipient, and then hit send. That person gets an email telling them to where they upload the file. Done. The site will let you send files up to 300 MB for free, and you can register to get more capacity (up to 10GB for $20 a month).
WeTransfer: It works the same way as Sendspace. Files stay on the server for just two weeks, but this free service has a capacity up to 2GB so you can go pretty big. There are numerous file transfer sites online, but SendSpace and WeTransfer are reliable.
Google Drive: A bigger commitment, but if you have a longstanding client or freelancer you’re working with, Google Drive will let you to link up things like calendars and spreadsheets and work off them remotely.